Job Description

ARE YOU AN EXPERIENCED REAL ESTATE ADMINISTRATIVE ASSISTANT LOOKING FOR AN AMAZING OPPORTUNITY? Due to growth, our top producing Experts Real Estate team is in search of a detailed-oriented, self-starter, keen in technology individual to help automate and systematize processes to take the company to the next level. Also, the team member must be organized, a real estate enthusiast who is super-fast paced and a perfectionist. If your nature in life is "I want it done as it should be done and done it “RIGHT AWAY”, you are the perfect candidate for this opportunity! The selected person will exhibit the highest level of drive and passion to succeed. The potential team member will naturally thrive at being detail-oriented to quality and aesthetics. Looking for people who want to excel at building a career. We want to surround ourselves with people who want to support a team environment, contribute, excel, execute goals, and expect the best. The attitude must be: “How can the best be done?”

We thrive within a creative and collaborative culture, where being at the forefront of real estate is our primary goal. As a team player with us, you will have the opportunity to work within an organization looking to grow quickly, an organization which has a very unique competitive advantage in the real estate industry.

We're looking for adaptable, flexible, and creative people who want to be a part of a dynamic environment and make an impact on the future of real estate. Constant improvement is intrinsic to our business. Team players need to be by nature hard workers and open to accountability to build a productive and successful team. Important personal traits include kindness, respect, honesty, loyalty, sincerity, authenticity, positivity. The person must enjoy being part of a team, working without supervision, thinking on their own and being VERY proactive. You will be responsible for assisting agents with all aspects of Real Estate.

If you have the gift of hospitality, thoroughly enjoy interacting with others and have an amiable, outgoing and pleasant demeanor, we look forward to hearing from you. We are searching for a person who genuinely desires to help others, takes pride in their quality of work and also has the ability to multi-task and solve problems.

This critical position requires someone who can be interrupted frequently, maintain an exceptional attitude, joyfully serve others and shares our belief that people come first.

The applicant should be an organizational guru with a passion for the paperless office lifestyle. This person must be a virtual taskmaster, a doer, a checklist maestro. 

IF THE ABOVE OPPORTUNITY SOUNDS LIKE IT MIGHT BE A FIT, THEN LET'S MOVE ON TO WHO WE ARE AS A COMPANY … OUR CORE VALUES!

• We Hustle & Work Hard - we are not afraid to do the work it takes to succeed
• We Embrace Accountability & Discipline - we are not afraid to dream big and crush our goals
• We Bring a Positive Attitude - we are truly excited about our life and work
• We Have a Growth Mindset - we are always looking to make ourselves and the company better
• We Are Team Players - we put the needs of our team and clients ahead of our own
• We Do The Right Thing - we check our egos every day and focus on team results

NOW IF THAT DOESN'T GET YOU EXCITED, THIS IS PROBABLY NOT THE OPPORTUNITY FOR YOU ... BUT IF IT DOES, THEN LET'S TALK.

RESPONSIBILITIES:

Develops a plan of action to organize processes and systems for the Company

Sets up the plan of action on a quarterly, monthly, weekly and daily basis

Creates goals and milestones to develop tasks, such as closing coordination, listing coordination, open houses, client appreciation events, past clients marketing, social media marketing, property management

• Creates processes based on demonstrations of such processes; must be capable of running with it with minimal supervision and execute at a very high level

• Helps manage video production

• Creates extensive written documentation

• Tracks each step as the processes are created, organized and set up

• Coordinates marketing events and client appreciation activities to promote and nurture our business

• Coordinates the creation of materials for marketing and activities

• Creates and dispenses status reports as requested so the team is informed with progress reports

• Performance of miscellaneous office responsibilities

• Performs miscellaneous office responsibilities

• Works with clients, being effective and efficient, thinking and making decisions independently, being proactive, handling confidential information

• Uses internal communication systems to keep all Team members informed at all times (Trello, Facebook, Google Drive, etc.)

• Builds, implements, and manages systems for better efficiency

• Performs other ad hoc projects as assigned

QUALIFICATIONS:

• Real estate administrative experience preferred
• Social media management and implementing marketing materials experience
• Real estate transaction coordination experience is a plus
• Experience with real estate CRMs preferred
• Experience in building, implementing and managing processes and systems for better efficiency, solving problems through technology and design, automating business systems by using technology solutions provided by third-party vendors is a plus
• Technically savvy with superior typing proficiency
• Experienced at using ALL Google Apps Suite as well as Word, Excel, PowerPoint, PDF editing software, Trello; must be able to learn to use new software easily
• A critical thinker, anticipation skills, exhibit advanced decision-making capabilities and ability to exercise judgment in all tasks
• A high level of integrity, earning the respect and trust of his/her peer groups and management
• Strong communication skills - must have superior English written and verbal skills 
• Highly motivated and able to adapt to changing priorities
• Real Estate industry experience or supporting a sales organization is a plus
• Willing to work some evenings and weekends
• Must be able to give a priority to creating results and limit the use of personal phone and social media to personal time instead of during clocked-in company time

VERY IMPORTANT: Compensation is based on demonstrated experience and a track record of having performed at a high level the building, implementing and managing of processes and systems for better efficiency.

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